What should a hood cleaning sticker show?

At minimum: the servicing company, the date the system was cleaned, and any areas not cleaned. Most contractors also add the next service due date, a phone number, and a job number that ties the sticker to the full report. Some states and cities set their own label format, so confirm local rules with the authority having jurisdiction.

What size is a hood cleaning sticker?

This template prints at 5 by 3 inches, a common hood label size. Massachusetts requires labels of at least 4.25 by 5.5 inches, so a 3x5 sticker is too small for jobs in that state.

How do I print the sticker at the right size?

Download the PDF and print at 100 percent or actual size, not fit to page, on 5 by 3 inch label stock. Use grease and heat resistant vinyl for labels placed on the hood.

Print a hood cleaning sticker from the job details.

Fill in the company, facility, service date, and next due, then download a print-ready 3x5 sticker PDF.

Build a 3x5 service sticker

Enter the job basics and download a print-ready sticker PDF, sized 5 by 3 inches for standard hood label stock.

Company name

Phone

Website

Facility

Date serviced

Next service due

Job number (optional)

IKECA cert (optional)

State license (optional)

Areas not cleaned

Sticker preview

Your Hood Cleaning Company

(555) 010-0144 | yourhoodcleaning.com

FacilityCustomer Restaurant

Date servicedJul 2, 2026

Job numberHC-00142

Next service dueOct 2, 2026

Areas serviced

Hood, Filters, Duct, Exhaust fan

Service records on fileRetain for inspection. NFPA 96 service record.

Printing the sticker

Print at 100 percent (actual size), not "fit to page", on 5 x 3 inch label stock. Use grease and heat resistant vinyl for the hood itself.

Same job, the other two documents

Your company, facility, dates and areas carry over. Saved on this device only.

Keep this result

Email a copy or turn it into a report.

Your result stays available here. Email delivery is requested by you; product tips are optional.

What a hood cleaning label should show.

NFPA 96 calls for a label in the kitchen after cleaning that shows the date cleaned, the servicing company, and any areas not cleaned. The sticker is the short version of the job. The full report holds the photos, deficiencies, and access notes behind it.

Servicing company name and a phone number the kitchen can call.
Date serviced and the next service due date.
Areas not cleaned, so the next crew and the inspector see them first.
A job number that matches the report, so the sticker points to the full record.
Technician credentials where the customer or jurisdiction asks for them.

State and city rules can be stricter

Some jurisdictions prescribe the label itself. Massachusetts sets the content, size, color, and numbering of hood labels through the State Fire Marshal (label requirements, PDF). In New York City, FDNY sets the rangehood decal rules, including the stamp of the Certificate of Fitness holder who did the work (decal changes, PDF).

Working in Massachusetts?

Massachusetts requires hood labels of at least 4.25 x 5.5 inches, pre-printed with a serial number and punched for the service date. This 3x5 sticker is too small there.

What this sticker does not replace

This free template is a documentation aid. It is not a certification, does not replace the NFPA 96 standard, and does not guarantee acceptance by an AHJ, insurer, customer, or fire marshal.

Confirm the adopted edition and any local label rules with the authority having jurisdiction before relying on a sticker format.