No recipient login
The customer opens the signed link directly. Your reporting workflow does not create another password or portal invitation for the GM.
Client Report Vault
One link for every hood cleaning report at the location.
Give the restaurant GM, owner, property team, or AHJ a durable report handoff. The recipient opens a signed link, reviews current and past records, sees the next service date, and downloads the PDF without creating another account.
ProClean Services Client Vault
Lighthouse Restaurant Next service · October 27, 2026
Post-cleaning reportReady
Inspection reportReady
Prior service history4 reports
The customer problem
Stop making clients search old email threads.
A PDF is useful on delivery day. A Vault link stays useful when a fire marshal asks six months later, a restaurant manager changes, an insurer requests prior work, or the office needs to confirm the next service recommendation.
Location history
Keep past inspection and post-clean records tied to the client location so recipients can retrieve the right service visit later.
Next service visible
Carry the recorded interval and next recommended date into the handoff instead of leaving it in a separate scheduling email.
PDF still included
Recipients can download and forward the branded report when a customer, owner, insurer, or authority needs a file copy.
Link controls
A share link should be simple for the client and controlled by the contractor.
Each Vault link is signed. The contractor can set an expiry or revoke access when a recipient changes. The link identifies the allowed customer record without exposing a public, indexable report URL.
Vault and share routes are blocked from search crawling and return noindex directives. That keeps customer-facing records out of the marketing sitemap and search results.
Report handoff
Keep the Vault tied to a complete service record.
Service identity
Customer, location, service date, hood system, technician, and report type.
Evidence
Before-and-after photos, scope, access limitations, deficiencies, and recommendations.
Acknowledgement
Customer signoff, issue date, PDF copy, and the people who received the record.
History
Past reports and the current next-service recommendation for the client location.
From PDF to retained record
Publish once. Give the customer a place to find it later.
Start with three reports or three days free. No card required.