Job photos in. Branded report out.

Shoot the job like you already do. Approve the draft. Publish a report, a certificate, and a sticker under one job number.
Start free See the sample
  • 3 reports or 3 days free
  • No card
  • No contract
CompanyCam import, tagged Report
  • Illustrative hood interior before cleaning 01
  • Illustrative hood interior after cleaning 02
  • Illustrative duct interior before cleaning 03
  • Illustrative duct interior after cleaning 04

Northline Exhaust Services

Post-Cleaning Service Report

Lighthouse Restaurant Group

Service date
May 3, 2026
Photos
6
Findings
1
Cover · 7 / 10 Published 3:35 PM
Illustrative sample

The life of a job.

  1. The crew shoots before and after like they already do. Photos land on the job with the time and the technician.

    Illustrative hood interior before cleaning
    Before · 1:18 PM
    Illustrative hood interior after cleaning
    After · 3:12 PM
    Illustrative duct interior before cleaning
    Before · 1:26 PM
    Illustrative duct interior after cleaning
    After · 3:21 PM

    6 photos · J. Rodriguez · from the phone or CompanyCam

  2. Captions, the summary, and findings arrive as a draft. You fix what is wrong and approve it. AI drafting is on paid plans.

    Draft · not published

    Photo 4 · DuctworkHorizontal duct run after service. Interior cleaned to bare metal.

    SummaryRoof grease containment was partially serviced. Dampers were not accessed.

  3. One publish makes the report PDF, the Certificate of Service, and the 3x5 sticker, all under one job number.

    Job NES-01042 · 3:35 PM

    • Post-Cleaning Service Report10 pages · PDF
    • Certificate of Service1 page · PDF
    • 3x5 service stickerPrint and apply
    • Share linkNo login for the GM

  4. The GM opens the link and forwards it to the marshal. On Pro and Business you see when it is opened through the share link.

    Open log · Pro and Business

    • Report openedUS · iPhone
    • PDF downloadedUS · Desktop
    • Report opened againUS · Desktop

    Illustrative activity, the morning after the job.

Three people read every report.

Each one checks something different. The same job covers all three.

The GM

One link to forward, and a certificate to show.

hoodcleaningreport.com/share/…Copy

Certificate of Service
Lighthouse Restaurant Group
Service date
May 3, 2026
Next due
Aug 3, 2026

The fire marshal

What was found, the code section, and what you could not reach.

Rooftop grease containment is saturated and no longer holding runoff at the exhaust fan base.

HighNFPA 96 §7.8.2.1

Areas serviced

  • HoodBare metal
  • PlenumBare metal
  • FiltersBare metal
  • DuctworkBare metal
  • FanBare metal
  • Fan HousingBare metal
  • Roof Grease ContainmentPartial
  • DampersNot accessed

Your office and the insurer

Last year's job by name, not by digging through texts.

  • May 3, 2026NES-01042
  • Feb 2, 2026NES-00987
  • Nov 4, 2025NES-00921

Earlier visits are illustrative.

One link per client, every report on it.

The GM, the fire marshal, and the insurer open the same link. No login. Current and past reports, the next service date, and the PDF.

Pro and Business log opens and downloads made through the share page, with time, country, and device.

  • Report openedUS · iPhone
  • PDF downloadedUS · Desktop
  • Report opened againUS · Desktop
More on the client Vault

It works next to what you already run.

Photos from CompanyCam or the phone

Connect CompanyCam and pull a project's photos with their tags, captions, and creators. Or upload straight from the phone.

CompanyCam to report

Keep your scheduling software

HoodCleaningReport does the report. Scheduling and invoices stay where they are.

  • Jobber
  • Housecall Pro
  • ServiceTrade
  • Vonigo

What it does not do.

  • It does not certify the work or decide whether a system meets code.
  • It does not guarantee approval by a fire marshal, insurer, or customer.
  • AI drafting is on paid plans. You review every word before it publishes.
  • It does not schedule jobs or send invoices. Keep the software you use for that.

Documentation fields informed by NFPA 96 and ANSI/IKECA C10. How we state the references

What changes from the Word template.

Same job, same photos. Here is what the GM and the marshal get in each.

Word template and texted photos compared with a HoodCleaningReport report
What the reader checks Word template and texted photos HoodCleaningReport
Photos Pasted in by hand, or texted separately On the job with the time and the technician
Findings Free text, when someone writes it Severity and the NFPA 96 section beside the photo
What was not reached Usually left out Partial and not accessed areas listed by name
Certificate and sticker Separate files, typed again Made from the same job, same job number
Sending it An attachment the GM has to find One link, no login for the GM
Next year Search old texts and email Every published report in the client's Vault

Your next job, as your first report.

Shoot it the way you already do. Send the report before you leave.

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  • 3 reports or 3 days free
  • No card
  • Keep your scheduling software

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