Sample hood cleaning report, certificate, and sticker.

The report, the Certificate of Service, the 3x5 sticker, and the page the GM opens. Click any page to read it full size.
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Lighthouse Restaurant GroupJob NES-01042 · May 3, 2026

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30 seconds, no sound: one job's photos become the report you send. Illustrative sample.

Northline Exhaust Services (415) 555-0142

Certificate of Service

Job numberNES-01042

Facility serviced

Lighthouse Restaurant Group

14 Pier 31, San Francisco, CA

Service dateMay 3, 2026

Next service dueAug 3, 2026

Areas serviced

Hood Bare metal
Plenum Bare metal
Filters Bare metal
Ductwork Bare metal
Fan Bare metal
Fan Housing Bare metal
Roof Grease Containment Partial
Dampers Not accessed

Areas not cleaned to bare metal. Roof grease containment partially serviced. Dampers not accessed.

 Technician

 Customer representative

This certificate records the service performed on the date shown. It is not a compliance determination.

One page the GM files, or shows the inspector on site. Same job number as the report.

Northline Exhaust Services

(415) 555-0142

Kitchen exhaust system serviced

Facility
Lighthouse
Next service due
Aug 3, 2026
Date serviced
May 3, 2026
Job number
NES-01042

Retain for inspection. NFPA 96 service record.

Printed 3x5 and applied to the hood before you leave.

One link with your name on it.

No login for the GM, the fire marshal, or the insurer. Pro and Business log opens and downloads made through the share page, with time, country, and device.

  • Report openedUS · iPhone
  • PDF downloadedUS · Desktop
  • Report opened againUS · Desktop

Illustrative sample. Layout mirrors the generated PDF; names, photos, and findings are fictional.

Illustrative sample. Layout mirrors the generated PDF; names, photos, and findings are fictional.

What the GM checks, page by page.

Five questions, in the order they get asked. Each one opens the page that answers it.

Now picture it with your name on it.

Your logo, name, and contact go on every page, the certificate, and the sticker.

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Preview only. Nothing you type is saved or sent.

Post-Cleaning Report May 3, 2026

Northline Exhaust Services

Prepared by J. Rodriguez

Post-Cleaning Service Report

Lighthouse Restaurant Group

Service date
May 3, 2026
Photos
6
Arrive, Depart
1:10 PM, 3:35 PM
Cover · 1 / 10 14 Pier 31, San Francisco, CA
Illustrative sample

What changes from the Word template.

Same job, same photos. Here is what the GM and the marshal get in each.

Word template and texted photos compared with a HoodCleaningReport report
What the reader checks Word template and texted photos HoodCleaningReport
Photos Pasted in by hand, or texted separately On the job with the time and the technician
Findings Free text, when someone writes it Severity and the NFPA 96 section beside the photo
What was not reached Usually left out Partial and not accessed areas listed by name
Certificate and sticker Separate files, typed again Made from the same job, same job number
Sending it An attachment the GM has to find One link, no login for the GM
Next year Search old texts and email Every published report in the client's Vault

Build the field record behind the sample.

The checklist, template, pricing, and documentation language behind a stronger handoff.

01 Compare pricing Reports included each month, seats, branding, and the open log. Plans 02 Report template generator Build the same report structure with job details, photos, findings, and recommendations. Tool 03 NFPA 96 checklist generator Plan the field documentation that feeds the report. Tool 04 Hood cleaning report PDF guide The fields customers, insurers, and fire marshals often expect. Guide 05 NFPA 96 documentation requirements Document scope, access limits, photos, findings, and the handoff carefully. Guide
05 resources

Your next job, as your first report.

Shoot it the way you already do. Send the report before you leave.

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