Vague service note
- Cleaned kitchen hood.
- Photos stored in phone gallery.
- No separate deficiency list.
- No next service date in the record.
Sample report PDF
Show customers a hood cleaning report that answers inspection questions.
Review the structure before you create your own customer-facing record: before-and-after photos, deficiencies, inaccessible-area notes, frequency, signoff, PDF delivery, and Vault-ready handoff.
HoodCleaningReport Inspection-ready service record
Before
After
Job and customer details
System scope by hood line
Before-and-after photo evidence
Inaccessible-area notes
Deficiencies and next steps
Before and after
The difference is not decoration. It is proof.
The report should make completed work, limits, and next steps visible without a phone call from the restaurant manager or fire marshal.
Structured report PDF
- Lists hood, plenum, duct access, fan, and rooftop scope.
- Labels before-and-after photos by component.
- Separates inaccessible areas and deficiencies.
- Includes frequency, signoff, PDF, and share link.
What the sample report includes
The sample report is built around the same fields contractors need after a real kitchen exhaust cleaning job: what was serviced, what was photographed, what could not be reached, and what the customer needs to do next.
Job and customer details
System scope by hood line
Before-and-after photo evidence
Inaccessible-area notes
Deficiencies and next steps
Cleaning frequency recommendation
Technician notes and customer signoff
Guides and tools
Build the field record behind the sample PDF.
Use these pages to plan the checklist, template, pricing decision, and documentation language behind a stronger customer handoff.
Software Create the report workflow
Turn CompanyCam photos, deficiencies, signatures, and Vault links into the final PDF.
Plans Compare pricingReview report quotas, seats, branding, audit trail, and monthly or annual plans.
Tool Report template generatorBuild the same report structure with job details, photos, deficiencies, and signoff fields.
Tool NFPA 96 checklist generatorPlan the field documentation that should feed the sample report structure.
Guide Hood cleaning report PDF guideUse the checklist of fields customers, insurers, and fire marshals often expect.
Guide NFPA 96 documentation requirementsDocument scope, access limits, photos, deficiencies, and customer handoff carefully.
Customer handoff
Create my first report Turn the sample structure into your own report.
Add CompanyCam photos, deficiencies, access notes, next service dates, and signoff. Then send a PDF or share link the customer can keep.