Create inspection-ready hood cleaning reports before the truck is back.

Connect CompanyCam and pull any project's photos into a new report. The structured builder fills scope, deficiencies, and the §11.4.13 service label from the photo set and the cooking-operation type. Service date, next-service date, and Table 11.4 frequency populate automatically. You review, adjust, and approve before publish. No VA, no re-typing.

Yes. The Document Vault is a branded client portal: one signed link gives a GM, owner, or AHJ access to every post-clean and inspection report you've ever delivered for that location. Service history, next service date, full PDF archive, no login required. Reports stay in the Vault forever, on every plan.

Every account starts with a free trial: 3 reports or 3 days, whichever comes first. No credit card required. You get the full builder, NFPA 96 and ANSI/IKECA C10 reporting fields, branded PDFs, and CompanyCam import during the trial. Reports you generated during the trial stay yours and remain downloadable.

After the trial your workspace goes read-only until you pick a plan: Standard at $49/mo (20 reports, AI inspection and post-clean reports, the Document Vault, CompanyCam import, 5 team seats), Pro at $89/mo (50 reports, custom branding, in-app email, audit trail, 10 team seats), or Business at $109/mo (unlimited reports and seats). Reports you already shipped stay accessible to recipients. We don't charge you automatically. We send a reminder, you decide.

Yes, on every plan. Pull a CompanyCam project's photos into a new report, or import photos onto an existing project. Tags, captions, GPS metadata, and the original creator name carry across. CompanyCam-imported reports are ready to publish into the Document Vault with a recipient share link ready to send.

No. The Document Vault on every plan gives every report a signed share link. The recipient opens a branded landing page with your logo, the facility name, the service date, and the PDF. No account, no friction. You can revoke any link at any time. On Pro and Business, you also see who opened it, when, and from which country in your audit trail, and you can apply custom per-client branding inside the share page.

Built around the 2024 NFPA 96 edition and ANSI/IKECA C10 Chapter 11 reporting fields. The builder keeps scope of work, grease readings, system checks, deficiency tracking, fire suppression notes, digital signatures, photo documentation, and cleaning frequency in one place. The PDF includes technician signoff language for the service record. HoodCleaningReport does not certify compliance or guarantee AHJ acceptance. Whether a specific job meets the standard is a judgment call your inspector makes on-site.

The report itself is the same across paid plans. Standard ($49/mo, 20 reports, 5 team seats) gives you AI inspection and post-clean reports, the builder, branded PDF, deficiency tracking, photo documentation with EXIF, CompanyCam import, and the Document Vault for login-free sharing. Pro ($89/mo, 50 reports) adds custom branding, in-app email to multiple recipients (GM, AHJ, owner in one send), the audit trail of who opened what, 10 team seats, and priority support. Business ($109/mo) includes unlimited reports and unlimited seats.

You don't get blocked. Reports above your monthly quota are billed at $3.50 each on Standard or $2.25 each on Pro, itemized on your next invoice. Business includes unlimited reports, so there is no overage. We send email warnings at 80% and 100% of quota so you're never surprised. If you'd rather hard-cap, that's a setting in your account.

No. Standard works for any commercial kitchen exhaust job. Contractors file reports for hotels, hospitals, schools, casinos, stadiums, senior living, corporate cafeterias, food courts, correctional facilities, and military bases. The same report workflow applies across those commercial kitchen exhaust jobs.

JPG, PNG, and HEIC. Take photos with location services enabled. We recommend adding captions with the location and time for each photo to strengthen your documentation.

Select the cooking operation type and the frequency auto-calculates from NFPA 96 Table 11.4. Solid fuel is monthly. High-volume operations such as 24-hour cooking, charbroiling, or wok cooking are quarterly. Moderate-volume operations are semi-annual, and low-volume operations are annual. Local AHJs, insurers, or customers can require a shorter interval.

Yes, on every plan. Upload once and it appears on every report cover, every page header, and the client-facing Document Vault share page. Pro and Business add custom per-client branding (colors, contacts) inside reports and the Vault on top of your default logo.

Use the Deficiencies section. Log the location, description, the relevant NFPA 96 or ANSI/IKECA C10 reference, a photo of the issue, a target resolution date, and your recommended action. That gives the GM and AHJ a clear record of what was found and what still needs action.

NYC requires commercial cooking exhaust systems to be cleaned by someone with an FDNY Certificate of Fitness (W-64/P-64), and the person must work for an FDNY-approved company. Our form has dedicated fields for these when you select New York as your operating state. Always verify current requirements with FDNY.

Massachusetts requires anyone who cleans and inspects commercial cooking exhaust systems to hold a State Fire Marshal certificate of competency. Select Massachusetts in the form and the relevant fields appear automatically. State requirements change, so always verify with your local AHJ or mass.gov.

Depends on your jurisdiction. Some AHJs require reports or deficiency records to be submitted on a specific timeline. HCR helps keep the report packet complete, but you should always verify submission rules with the local fire marshal.