Proof of every hood you clean, sent before you leave.

Your photos become a branded hood cleaning report, a Certificate of Service, and a 3x5 sticker, all under one job number.

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Used by a Kitchen Guard franchisee

Lighthouse Restaurant GroupJob NES-01042 · May 3, 2026

TapClick a page to read it full size.

30 seconds, no sound: one job's photos become the report you send. Illustrative sample.

Northline Exhaust Services (415) 555-0142

Certificate of Service

Job numberNES-01042

Facility serviced

Lighthouse Restaurant Group

14 Pier 31, San Francisco, CA

Service dateMay 3, 2026

Next service dueAug 3, 2026

Areas serviced

Hood Bare metal
Plenum Bare metal
Filters Bare metal
Ductwork Bare metal
Fan Bare metal
Fan Housing Bare metal
Roof Grease Containment Partial
Dampers Not accessed

Areas not cleaned to bare metal. Roof grease containment partially serviced. Dampers not accessed.

 Technician

 Customer representative

This certificate records the service performed on the date shown. It is not a compliance determination.

One page the GM files, or shows the inspector on site. Same job number as the report.

Northline Exhaust Services

(415) 555-0142

Kitchen exhaust system serviced

Facility
Lighthouse
Next service due
Aug 3, 2026
Date serviced
May 3, 2026
Job number
NES-01042

Retain for inspection. NFPA 96 service record.

Printed 3x5 and applied to the hood before you leave.

One link with your name on it.

No login for the GM, the fire marshal, or the insurer. Pro and Business log opens and downloads made through the share page, with time, country, and device.

  • Report openedUS · iPhone
  • PDF downloadedUS · Desktop
  • Report opened againUS · Desktop

Illustrative sample. Layout mirrors the generated PDF; names, photos, and findings are fictional.

Three weeks later, the GM texts.

Photos in a text thread are not a record. A report link is what you already sent the day of the job: the report, the certificate, and the photos, with your name on all three.

Invoice on hold Answered with one link

Illustrative conversation.

GM · LighthouseTue 9:14 AM
  1. 3 weeks after service
  2. Fire marshal is asking for the written deficiency report from your last visit. Do you have one?
  3. I have photos on my phone somewhere. Let me dig.
  4. Corporate will not release the invoice until we have it.
  1. 3 weeks after service
  2. Fire marshal is asking for the written deficiency report from your last visit. Do you have one?
  3. Same link as the day of service. Report, certificate, and photos. Lighthouse · May 3, 2026Job NES-01042
  4. Got it. Forwarding it to the marshal now.

Three people read every report.

Each one checks something different. The same job covers all three.

The GM

One link to forward, and a certificate to show.

hoodcleaningreport.com/share/…Copy

Certificate of Service
Lighthouse Restaurant Group
Service date
May 3, 2026
Next due
Aug 3, 2026

The fire marshal

What was found, the code section, and what you could not reach.

Rooftop grease containment is saturated and no longer holding runoff at the exhaust fan base.

HighNFPA 96 §7.8.2.1

Areas serviced

  • HoodBare metal
  • PlenumBare metal
  • FiltersBare metal
  • DuctworkBare metal
  • FanBare metal
  • Fan HousingBare metal
  • Roof Grease ContainmentPartial
  • DampersNot accessed

Your office and the insurer

Last year's job by name, not by digging through texts.

  • May 3, 2026NES-01042
  • Feb 2, 2026NES-00987
  • Nov 4, 2025NES-00921

Earlier visits are illustrative.

The life of a job.

  1. The crew shoots before and after like they already do. Photos land on the job with the time and the technician.

    Illustrative hood interior before cleaning
    Before · 1:18 PM
    Illustrative hood interior after cleaning
    After · 3:12 PM
    Illustrative duct interior before cleaning
    Before · 1:26 PM
    Illustrative duct interior after cleaning
    After · 3:21 PM

    6 photos · J. Rodriguez · from the phone or CompanyCam

  2. Captions, the summary, and findings arrive as a draft. You fix what is wrong and approve it. AI drafting is on paid plans.

    Draft · not published

    Photo 4 · DuctworkHorizontal duct run after service. Interior cleaned to bare metal.

    SummaryRoof grease containment was partially serviced. Dampers were not accessed.

  3. One publish makes the report PDF, the Certificate of Service, and the 3x5 sticker, all under one job number.

    Job NES-01042 · 3:35 PM

    • Post-Cleaning Service Report10 pages · PDF
    • Certificate of Service1 page · PDF
    • 3x5 service stickerPrint and apply
    • Share linkNo login for the GM

  4. The GM opens the link and forwards it to the marshal. On Pro and Business you see when it is opened through the share link.

    Open log · Pro and Business

    • Report openedUS · iPhone
    • PDF downloadedUS · Desktop
    • Report opened againUS · Desktop

    Illustrative activity, the morning after the job.

What changes from the Word template.

Same job, same photos. Here is what the GM and the marshal get in each.

Word template and texted photos compared with a HoodCleaningReport report
What the reader checks Word template and texted photos HoodCleaningReport
Photos Pasted in by hand, or texted separately On the job with the time and the technician
Findings Free text, when someone writes it Severity and the NFPA 96 section beside the photo
What was not reached Usually left out Partial and not accessed areas listed by name
Certificate and sticker Separate files, typed again Made from the same job, same job number
Sending it An attachment the GM has to find One link, no login for the GM
Next year Search old texts and email Every published report in the client's Vault

Pay for the jobs you run.

Flat monthly. No contract. Every plan includes the report, the Certificate of Service, and the 3x5 sticker. A busy month takes a report pack, never a per-report charge.

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At 30 jobs, Standard plus one 10-report pack is $74 this month.

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Questions, answered.

More answers in the help center, and plan details on the pricing page.

No. Keep Jobber, Housecall Pro, ServiceTrade, Vonigo, or whatever runs your schedule and invoices. HoodCleaningReport is the paperwork: the report, the Certificate of Service, the 3x5 sticker, and the share link your customer opens.

Yes, on every plan and on the trial. Pull a CompanyCam project's photos into a new report, or import photos onto an existing project, and the tags come along. Publish it like any other report: the PDF, the Certificate of Service, and the sticker follow, with a share link ready to send.

Documentation fields informed by NFPA 96 and ANSI/IKECA C10. HoodCleaningReport is a documentation tool. It does not certify work, determine compliance, or guarantee approval by an AHJ, insurer, or customer. The report keeps the areas serviced, deficiencies, photos, and recommendations together. Confirm the currently adopted requirements and your jurisdiction's expectations before relying on a report field.

No. The Document Vault on every plan gives every report a signed share link. The recipient opens a branded landing page with your logo, the facility name, the service date, and the PDF. No account, no friction. You can revoke any link at any time. On Pro and Business, you also see who opened it, when, and from which country in your audit trail, and you can apply custom per-client branding inside the share page.

Yes. The crew shoots before and after photos on the job, and anyone on your team can build and publish the report from a desk. Standard includes 5 team seats, Pro 10, and Business unlimited.

Nothing is deleted or locked. You keep every draft, photo and PDF you made, and can download them any time. Starting a new report, publishing, or making a new PDF needs a plan: Standard at $49/mo (20 reports, AI inspection and post-clean reports, the Document Vault, CompanyCam import, 5 team seats), Pro at $89/mo (50 reports, custom branding, in-app email, audit trail, 10 team seats), or Business at $109/mo (unlimited reports and seats). Reports you already shipped stay accessible to recipients. We don't charge you automatically. We send a reminder, you decide.

Your next job, as your first report.

Shoot it the way you already do. Send the report before you leave.

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