The report is what a New York restaurant hands the fire marshal, the insurer, or its own facilities team. It should say what was cleaned, what was not reached, and what is still open, without a phone call to you.
For New York work, the builder can capture FDNY Certificate of Fitness number, FDNY company code, and whether the COF holder was on site during service. Verify current local requirements with FDNY or the authority having jurisdiction before relying on any report packet.
New York contractors may serve dense restaurant routes, mixed-use buildings, hospitals, schools, hotels, and managed properties where documentation gets forwarded between managers, owners, insurance contacts, and inspection staff. A clean report makes that handoff easier than a thread of images.
Thin certificates are easy to lose and hard to defend. A stronger report records what happened on the job, what evidence was captured, what could not be accessed, and what the customer may need to schedule next.
Customer, site, service date, technician, company details, and credential fields.
Hood, plenum, filters, ductwork, fan, and roof grease containment, each marked bare metal, partial, or not accessed.
Before-and-after images by component, plus captions, timestamps, and job context from the field.
Missing access panels, grease buildup, damage, or unsafe conditions, with a severity, the NFPA 96 section, and the recommended action.
The next service date on the report, the certificate, and the sticker, plus the PDF and the customer's Vault link.
NFPA 96 is a national standard, but local authorities, customer contracts, insurers, and facility policies can add stricter documentation expectations. Use HoodCleaningReport to organize the field record, then verify the adopted edition, credential rules, and submission process with the authority having jurisdiction.
These pages help crews, office staff, and customers understand what the report is documenting before the PDF gets sent.
Yes. For New York work, the builder can capture FDNY Certificate of Fitness number, FDNY company code, and whether the COF holder was on site during service.
No. HoodCleaningReport helps organize the report packet and credential fields. Contractors should verify current FDNY, local AHJ, customer, and insurer requirements before relying on any report.
Shoot it the way you already do. Send the report before you leave.